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Pre-Event Services

The Pre-Event Services are available prior to your event in the Chicago Southland. Restrictions may apply.

Brochure and Video Distribution
A variety of brochures, videos and electronic files for individuals and groups are available upon request to event planners. These brochures contain information on hotels, attractions, cultural organizations, restaurants and activities in the Chicago Southland area.

Convention Suppliers
The Bureau has a list of members representing every facet of the hospitality industry including: audio/visual, transportation, decorators, florists, tour companies, specialty items, etc. Let us introduce you to the local suppliers who can help make your event a success.

Event Listing
If your event is open to the public, it can be listed in the Chicago Southland Festivals & Events Brochure (if deadline is met). It also can be listed on the Bureau's website, on our weekly calendar faxed to hotels and on our event hotline.

Itinerary Planning
We will help plan your group's itinerary from start to finish. Services include: meal planning, cultural/recreational activities, ground transportation and step-on guides. 

Language Services
The Bureau can put you in touch with the appropriate linguistic service resources.

Marketing Assistance
We can assist you in the promotion of your event by sending out news releases or supplying you with our media list. The Bureau requires a minimum of 15 business days to accommodate this request. Also, we can provide you with information on how to write a press release on your own. The Bureau can also promote your event through our social media outlets.

Media Kit
Upon request, we can provide you with a media mailing list, area background stories and electronic photos.

Clients that book a minimum of 50 total room nights will be eligible for a custom microsite. Each microsite will have its own URL and contain information on hotels, attractions, events taking place during their stay, restaurants, a link to the group's website and weather. There will be a welcome banner on the Bureau's website homepage for each microsite. The Bureau requires a minimum of 60 days to accommodate this request.

Online Reservation Link
If your group requires two or hotels in the Chicago Southland area, the Bureau can provide a custom URL for online reservations.

Pre/Post Tours
We can assit you in planning pre/post tours incorporating Chicago Southland and City of Chicago sites.

Depending on previous event's location, the Bureau can provide someone to attend and set up an area to help promote the Chicago Southland region as the future event site. Restrictions apply.

Save the Date Postcards
Save the Date postcards are available to assist in the promotion of your upcoming Chicago Southland event. They are limited to groups with 100-500 people that have booked through the Bureau with a minimum of 50 room nights booked. These postcards are also available electronically. 

Site Inspection
The Chicago Southland Convention & Visitors Bureau can provide you with a personal site inspection of hotels, expo centers, meeting/event facilities and attractions. Once your needs have been determined, we can set up a tour to showcase the facilities that can easily and efficiently accommodate your group.

If you or your group needs transportation services, we will be happy to refer you to a local transportation company.

Welcome Email

The Bureau can send out an email to your registered participants welcoming them to the Chicago Southland and providing top attractions and restaurants to visit while in town. We will also provide links to festivals and events happening during their stay and overall area information.  Email addresses need to be submitted in an Excel format at 15 business days prior to event date.

Unique Meeting Places
If it is an unconventional meeting place you are looking for, we have a list of facilities to accommodate your group. Such facilities include:

  • Casinos
  • Colleges/Universities
  • Comedy Clubs
  • Family Entertainment Centers
  • Forest Preserves
  • Golf Courses/Country Clubs

Request Our FREE Meeting Planners Guide
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